Privacy Policy & Media Consent
Privacy Policy
This Privacy Policy explains how Campo to Campus ("Campo to Campus," "we," "us," or "our") collects, uses, and protects personal data collected through campotocampus.com (the "Site") and in connection with our Talent ID Showcases and player-placement services. It is written to meet the disclosure requirements of the EU General Data Protection Regulation (GDPR) for visitors and families in the European Union and European Economic Area, and applies to all visitors regardless of location.
Who we are
Campo to Campus is operated by Campo to Campus, LLC ("Campo to Campus"), which is the data controller responsible for the personal data described in this policy. Contact: steve@tapinsports.com.
What we collect
We collect personal data that you or your parent/guardian provide directly through the Site's forms, and information generated when you register for or attend a showcase:
- Contact and inquiry data — name, email, phone number, and message content submitted through the "Get in Touch" form.
- Registration data — parent/guardian name and contact details, player name, date of birth, club, position, city/country, emergency contact details, any medical/allergy information you choose to share, and division/day selections, submitted through the showcase registration form.
- Talent submission data — player name, date of birth, position, club, city, country, parent/guardian name and email, phone number, links to externally-hosted video (e.g. YouTube, Hudl, Veo), and any notes submitted, through the remote talent-submission form.
- Payment data — showcase registration fees are processed directly by Stripe. We do not collect or store your card details; Stripe acts as an independent data controller for that payment data under its own privacy policy.
- Showcase media — photos and video footage recorded at Talent ID Showcases, as described in the Media & Likeness Consent section below.
- Technical data — the Site does not use analytics, advertising, or tracking cookies. It stores a small amount of information locally in your own browser (not on our servers) — specifically, your selected language and, temporarily, in-progress registration details used to match you back to your registration if you return from the payment page. This local data is never shared with us directly and is not a cookie.
Why we process this data, and our legal basis
- To respond to inquiries and evaluate talent submissions — based on your consent, given when you submit the relevant form.
- To process a showcase registration and the associated payment — based on performance of a contract with you (or your parent/guardian on your behalf).
- To feature a player's profile, photos, or footage on the Site or in our marketing — based on the separate media/likeness consent described below, which you can withdraw at any time.
- To meet our legal and safety obligations — for example, retaining emergency contact and medical information for the duration of a showcase for participant safety.
Who we share it with
We use a small number of third-party service providers to operate the Site and our registration/payment process, each acting as a data processor on our behalf: Netlify (form submission and website hosting), Formspree (registration form delivery), and Stripe (payment processing). We do not sell personal data, and we do not share it with third parties for their own marketing purposes.
International data transfers
Campo to Campus is based in the United States, and the service providers listed above are also US-based. If you are located in the EU/EEA or UK, your personal data will be transferred to and processed in the United States. We rely on those providers' own compliance mechanisms (such as Standard Contractual Clauses) for these transfers. If you have questions about a specific transfer, contact us using the details above.
Children's data
Many of the players we work with are minors (typically ages 11–19). Where a player is a minor, we collect and process their personal data based on the consent of their parent or legal guardian, who confirms at the point of submission that they have the authority to provide that consent. Parents/guardians may exercise any of the rights below on behalf of their child at any time.
How long we keep it
- Talent submissions (video links and player details) that do not lead to an ongoing relationship are kept for up to 12 months from submission, then deleted, unless you ask us to delete them sooner.
- Registration and emergency-contact data is kept for the duration of the relevant showcase and a reasonable period afterward for safety and administrative record-keeping, then deleted or anonymized unless a longer period is required by law.
- Data for players we go on to place or actively work with is kept for as long as needed to provide our services, consistent with this policy.
Your rights
If you are in the EU/EEA or UK, you have the right to: access the personal data we hold about you; correct inaccurate data; request erasure; restrict or object to processing; receive a copy of your data in a portable format; and withdraw consent at any time (which does not affect processing carried out before the withdrawal). To exercise any of these rights, email steve@tapinsports.com. You also have the right to lodge a complaint with your local data protection supervisory authority.
Security
We take reasonable technical and organizational measures to protect the personal data we hold, including relying on reputable, security-conscious service providers for hosting, forms, and payments. No method of transmission or storage is completely secure, and we cannot guarantee absolute security.
Changes to this policy
We may update this policy from time to time as our services evolve. The "Last updated" date at the top of this page reflects the most recent revision. Material changes affecting how we use previously collected data will be communicated directly where practical.
Media & Likeness Consent
This section explains the rights Campo to Campus obtains to use a player's name, image, likeness, and footage, and applies whenever a player or their parent/guardian submits photos or video through the Site (including the talent-submission form), registers for a Talent ID Showcase, or is photographed or filmed at a Campo to Campus event.
In short: by submitting a video or registering for a showcase, you (or your parent/guardian) give Campo to Campus permission to use the player's name, photo, video footage, playing statistics, and quotes — for evaluating the player, on the player's profile page if one is created, on the Site generally, on our social media accounts, and in our marketing materials. This is free to give, doesn't cost you anything, and you can ask us to stop using it going forward at any time.
What we may use, and how
Where consent has been given under this section, Campo to Campus may use a player's name, photograph, video footage (including footage recorded during Talent ID Showcase sessions and matches, which are filmed as a standard part of the event), playing position and statistics, school/club affiliation, and direct quotes from the player or their family, for the following purposes:
- Internal evaluation and scouting review by Campo to Campus staff.
- A player profile page on campotocampus.com, if and when one is created.
- General use on campotocampus.com (for example, showcase recaps or success stories).
- Campo to Campus's social media accounts (currently Instagram, and any platforms we add in the future).
- Print and digital marketing materials related to Campo to Campus's showcases and placement services.
Scope of the license
This is a non-exclusive, royalty-free, worldwide license to use the material described above for the purposes listed. It does not transfer ownership of the underlying video or photos, which remain the property of whoever originally created them. Campo to Campus does not sell player footage or images to third parties, and does not use them for any purpose unrelated to evaluating, promoting, or placing the player through our services.
Who can give this consent
For a player under 18, this consent must be given by a parent or legal guardian, who confirms at the point of submission or registration that they hold the legal authority to grant it. A player who is 18 or older may give this consent themselves.
No guarantee of compensation
Giving this consent does not entitle a player or family to compensation. If Campo to Campus ever wishes to use a player's likeness in a way that would involve payment (for example, a paid endorsement), that would be the subject of a separate, specific written agreement.
Withdrawing consent
You can withdraw this consent at any time by emailing steve@tapinsports.com. Once we receive your request, we will remove the relevant material from the Site and stop using it in future marketing as soon as reasonably practical. Withdrawal does not require us to recall materials already distributed (for example, a printed brochure already handed out at an event), and does not affect any separate registration, waiver, or liability form already signed for a showcase you've attended or are attending.